CAMPION COLLEGE BOARD OF REGENTS
POLICY: Fund-Raising
CODE: 6.1.8
Date Initially Approved: February 13, 2008
Date Revised:
4.0.4.1 The Board of Regents shall approve fund-raising activities for projects or campaigns in excess of $100,000 on the recommendation of the President.4.0.5 Donors
4.0.4.2 The President shall approve fund-raising activities for projects or campaigns in the range of $15,000+ to $100,000 on the recommendation of the Executive Director Administrative Services.
4.0.5.1 Campion College values its donors and wishes to protect them from multiple approaches
4.0.5.2 Donor/Alumni address information is collected for Campion College and Alumni Association mailing purposes only and will be released only for genuine alumni or College related functions, and not for commercial or political purposes. Some acceptable uses are: alumni mailings or publications, invitations to reunions or other alumni gatherings, and other College approved purposes.
4.0.5.3 Campion College and the Alumni Association gathers and maintains information from donors and alumni that is used for the purposes of recording and receipting donations, fund-raising, community relations, and building relationship between Campion College and its constituencies. Information is gathered on alumni, donors, potential donors, corporations, foundations, and other members of the Campion College community and is collected and held in accordance with the Freedom of Information and Protection of Privacy Act of Saskatchewan.
4.0.5.4 Donor/Alumni records are the exclusive responsibility of the Administrative Assistant under the direction of the Executive Director of Administration Services who will ensure that: Campion College conforms with the requirements of the Freedom of Information and Protection of Privacy Act of Saskatchewan; Campion College conforms to widely-accepted codes of ethics and standards of professional practice in fund-raising; misuse or loss of donor/alumni records is prevented; individual accountability for protection of donor/alumni records is maintained; and documented security procedures are established
4.0.5.5 Donor names, together with donation amounts are collected with the explicit understanding that the information is privileged and confidential, and are protected from disclosure unless permission is given by the donor or required by law.
4.0.5.6 Donor/Alumni information may be used for statistical and research purposes at the institutional level and at the provincial level, provided confidentiality is protected. Any other purpose is subject to approval by the Executive Director of Administrative Services who will consult with the President and relevant administrators.
4.0.5.7 Confidentiality of Donor Names: Campion College employees and faculty members are allowed access to donor and alumni records only in pursuit of their duties. Donors and alumni may access their own records on submission of acceptable identification.
4.0.5.7.1 Principles for use of Donor/Alumni records
4.0.5.7.1.1 Donor's right to privacy. Every donor has the right not to have information divulged to others.
4.0.5.7.1.2 Moral responsibility. Researchers who are using donor alumni records, fund-raisers, outside consultants and volunteers, in their capacity of working on behalf of the institution are responsible for the moral ramifications of their individual acts.
4.0.5.7.1.3 Protection of confidential material. Records pertaining to individuals and/or organizations are to be kept confidential and are to be used only by those employees and faculty members who require the information to further the official mission of the institution.
4.0.5.7.1.4 Sharing confidential material. Public routine directory information may be shared with another member institution as a professional courtesy so long as no information is sold or bartered to any other institution or individual.
4.0.5.7.1.5 Record awareness. All files are protected under the University's established policies and are protected from general access in accordance with the Freedom of Information and Protection of Privacy Act of Saskatchewan. Permission for access to such files may be obtained from the Executive Director of Administrative Services.